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Volunteer Leader Job Descriptions

    VICE PRESIDENT OF MEMBERSHIP OR MEMBERSHIP & AT-LARGE DIRECTOR

    Position Summary

    Manage the membership function to successfully achieve an increase in chapter membership. Guide the activities of the following committees: Volunteers, Membership, Membership Directory, Awards, and Hospitality.

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council Membership & At-Large Director

    Responsibilities

    • Direct and support the activities of Chairs and members of the Volunteers Committee, Membership Committee, Membership Directory Committee, Awards Committee, and Hospitality Committee. Coordinate their activities to support the chapter's mission. Recruit members to serve on these committees.
    • Compile applicants' employment data and Membership Committee's recommendation for status; present to the Board of Directors at each month's meeting.
    • Respond to requests for information about membership through telephone calls, personal contacts, and correspondence.
    • Notify each applicant in writing of membership status; contact applicants from whom more information is needed to evaluate application.
    • Assist the Membership Directory Chair for the annual printing of the membership directory for distribution in January.
    • Maintain supplies of membership materials: applications, informational brochures, etc.
    • Carry out ad hoc assignments of President (e.g., membership promotion, recommendation of membership criteria changes, etc.)
    • Plan prospective member events.
    • Obtain quarterly lists of At-Large members (SHRM members who are not members of any chapter) in your area from your SHRM Regional Team. Use those lists to invite At-Large members to your chapter events.
    • Act as a liaison between the Board of Directors and the committee chairs.
    • Attend monthly membership and Board of Directors meetings.
    • Participate in the development and implementation of strategic short-term and long-term planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Complete other assignments as requested by the President or the Board of Directors.

    Resources Available

    • SHRM supplies the following resources for Chapter Membership/At-Large Directors
    • At-Large Initiative
    • Auditing Your Chapter Roster
    • Chapter Best Practices
    • Chapter Position Descriptions
    • Involving Senior HR Professionals
    • SHRM Leaders Guide
    • And MUCH MORE…available online by clicking here

    LEGISLATIVE REPRESENTATIVE

    Position Summary

    Serve as an appointed/elected member of the Chapter leadership. Monitor and evaluate on a continuing basis pending legislative, regulatory and legal action at the federal, state, and local level that may have an impact on the management of human resources. Present a legislative report or update to the Chapter President and fellow chapter members. Inform elected officials of SHRM's position on legislation affecting the human resources profession. Work in close cooperation with the State Public Affairs Director and the SHRM headquarters staff in carrying out these tasks. It is advisable that the Chapter Legislative Representative serve a multiple-year term

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council Legislative Director

    Responsibilities

    • Attend and participate in all scheduled chapter meetings.
    • Provide a legislative affairs report to members at chapter meetings.
    • Maintain contact with state legislators and Member of Congress.
    • Monitor state and local government activities and provide timely information on public policy issues to the Chapter President, State Legislative Affairs Director, and the SHRM’s Governmental Affairs Department.
    • Initiate action in response to legislative alerts under SHRM's HRVoice program after coordination with the State Legislative Affairs Director or the SHRM’s Governmental Affairs Department.
    • Work in close cooperation with the State Legislative Affairs Director and SHRM’s Governmental Affairs Department.
    • Serve as a program speaker and advocate at chapter activities or other professional meetings.
    • Develop and support workshops and seminars that address public affairs issues.
    • Respond to any other requirements of the Chapter President and State Legislative Affairs Director.
    • Inform chapter members about HRVoice programs and how to use the letter-writing feature on the SHRM web site.
    • Promote within the chapter increased knowledge and activities for influencing legislation.
    • Write regular legislative updates for chapter newsletter.
    • Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Attend all monthly membership and Board of Directors meetings.

    Resources Available

    • SHRM supplies the following resources for Chapter Legislative Representatives
    • Chapter Position Descriptions
    • Guide to Contacting Legislators
    • SHRM Leaders Guide
    • Tips for Planning a Legislative Meeting
    • And MUCH MORE…available online by clicking here

    Legislative Resources are available from SHRM’s Governmental Affairs Department online by clicking here.

    • The Governmental Affairs Department also can provide you with a Chapter Legislative Leader Toolkit.

    View SHRM’s position statements online by clicking here.

    DIVERSITY DIRECTOR

    Position Summary

    Serve as an appointed member of the Chapter Board of Directors. Monitor and evaluate on a continuing basis local activities concerning diversity issues. Spearhead the effort to diversify the Chapter's membership/leadership and to publicize successful diversity programs in the local community.

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council Diversity Director

    Responsibilities

    • Develop and/or distribute information and materials to chapter members to promote diversity in the workplace.
    • Publicize to chapter members examples of successful diversity efforts being undertaken by chapter members in their particular workplaces.
    • Identify minorities and other individuals with diverse backgrounds in the local area who might be interested in joining the chapter.
    • Identify current chapter members with diverse backgrounds who might be interested in volunteer leadership opportunities.
    • Be available for presentations if and when appropriate, or help to identify both diversity programs/speakers for conferences or chapter programs and speakers with diverse backgrounds for conferences or chapter programs.
    • Network with other Diversity Directors from other chapters within the state.
    • Coordinate efforts in developing diversity initiatives that can serve as models for other chapters.
    • Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Attend all monthly membership and Board of Directors meetings.

    Resources Available

    SHRM supplies the following resources for Chapter Diversity Directors

    • Chapter Position Descriptions
    • SHRM Leaders Guide
    • And MUCH MORE…available online by clicking here.

    SHRM Chapter Diversity Toolkit is available online by clicking here (http://www.shrm.org/diversity/members/toolkit/) where you can find

    • Ten Strategies for Diversifying Your Chapter
    • Networking Guide
    • Chapter Programming Ideas
    • Diversity Resources

    PROFESSIONAL DEVELOPMENT CHAIR

    Position Summary

    Manage the activities of the Professional Development Committee to provide seminars, workshops and other professional development opportunities for the chapter membership.

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council Professional Development Director

    Responsibilities

    • Chair meetings of the Professional Development Committee to select topics and speakers for periodic seminar and workshops to provide in-depth and timely professional development opportunities for members.
    • Recruit members to serve on Professional Development Committee.
    • Coordinate efforts with other Chapters and Board of Directors Members to best serve the membership.
    • Serve as resource to committee members in arranging meetings.
    • Contact potential speakers and make arrangements for selected meetings, including selecting sites and promoting the program.
    • Provide information regarding workshops and services to the administrative office, newsletter editor, members and other, through presentations, written communications, and personal contact.
    • Review final preparations for meetings to assure that programs run smoothly.
    • Review program evaluations for feedback to be used in planning future events.
    • Serve as liaison between the members of the Professional Development Committee.
    • Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Attend all monthly membership and Board of Directors meetings.

    Resources Available

    • SHRM supplies the following resources for Chapter Professional Development Chairs
    • Chapter Best Practices
    • Chapter Position Descriptions
    • Guide to Hosting an SHRM Speaker
    • SHRM Leaders Guide
    • SHRM Speakers Bureau
    • And MUCH MORE…available online by clicking here.

    SHRM FOUNDATION DIRECTOR

    Position Summary

    Educate, promote, and represent the interests of the SHRM Foundation and its activities to the Chapter.

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council SHRM Foundation Director

    Responsibilities

    • Educate the Chapter membership regarding the existence, purpose, and ongoing activities of the SHRM Foundation.
    • Encourage the Chapter membership to contribute financially to the SHRM Foundation as a show of support for the human resources profession.
    • Encourage the Chapter membership to support an annual contribution to the SHRM Foundation by the Chapter.
    • Advise and update the Chapter membership of the Foundation's activities and fund-raising needs.
    • Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Attend all monthly membership and Board of Directors meetings.

    Resources Available

    • SHRM supplies the following resources for Chapter Foundation Directors
    • Chapter Position Descriptions
    • SHRM Leaders Guide
    • And MUCH MORE…available online by clicking here.

    SHRM Foundation Chapter Toolkit is available by clicking here, where you can find

    • Fundraising Ideas
    • Newsletter Inserts
    • Chapter Champions Program
    • Chapter Pledge Form
    • SHRM Foundation Video
    • SHRM Foundation Contacts

    WORKFORCE READINESS ADVOCATE

    Position Summary

    Serves as an appointed member of the chapter Board of Directors. Monitors and evaluates on a continuing basis local activities concerning workforce readiness issues and plans and encourages chapter involvement and activities impacting the workforce readiness arena. Presents a report or update to the chapter president and fellow chapter members. Works in cooperation with state-level workforce readiness advocates.

    Responsible To

    • The members of the chapter
    • The Chapter President
    • State Council Workforce Readiness Director

    Responsibilities

    • Serve as advocate and program coordinator for workforce readiness chapter activities.
    • Partner with local schools to share information. Contact local workforce readiness coordinators within the schools to discuss initiatives.
    • Identify and evaluate issues that impact workforce readiness and develop goals for chapter workforce readiness strategy.
    • Report on workforce readiness issues to chapter members and serve as advocate at chapter activities for education programs.
    • Serve as a resource for chapter members on workforce readiness issues and provide leadership to the chapter on education issues.
    • Monitor local activities concerning workforce readiness and provide timely information on education issues to the chapter president and state workforce readiness director.
    • Work in close cooperation with state workforce readiness director.
    • Develop and support workshops and seminars that address workforce readiness issues.
    • Provide special recognition for chapter members and for local programs that promote betterment of the local workforce through educational process.
    • Respond to any other requirements of the chapter president and state workforce readiness director.
    • Participate in the development and implementation of short-term and long-term strategy planning for the chapter.
    • Represent the chapter in the Human Resources community.
    • Attend all monthly membership and Board of Directors meetings.

    Resources Available

    • SHRM supplies the following resources for Chapter Workforce Readiness Advocates
    • Chapter Position Descriptions
    • SHRM Leaders Guide
    • And MUCH MORE…available online by clicking here.

    A Workforce Readiness Toolkit is available by clicking here.